Information Document Controller
Radioactive Waste Management, Harwell
Protecting current and future generations is at the heart of Radioactive Waste Management’s (RWM) mission to deliver the UK’s first Geological Disposal Facility (GDF) and provide radioactive waste management solutions.
Role description
As the Information and Document Controller (IDC) you will be responsible for the management of all documentation flows relating to the GDF Programme. This will include the implementation of a document control system and the creation and management of efficient document control processes, including but not limited to; document numbering, sorting, tracking, storage, reference and retrieval (including disaster recovery) of both electronic and hard copy documents produced by technical teams, project managers and programme managers throughout the organisation.
Responsibilities
You will join a diverse organisation and represent RWM as a member of the GDF delivery team, as well as:
- Ensure that an effective document, record and knowledge management approach and system is in place to support improved efficiency across the RWM GDF Programme
- Identify, procure and implement the document management system for the GDF Programme.
- Collaborate with Project and Programme Managers to develop and maintain robust document management processes for both electronic and hard copy documentation.
- Carrying out an internal audit of existing documentation relating to the GDF programme and ensuring consistency, accessibility, and compliance to established document handling principles.
- Establishing and ensuring adherence to existing RWM operating principles around document management and control procedures.
- Ensure that all GDF programme document artefacts are managed, tracked and under version control. The role will create a central Library of GDF programme document artefacts.
- Work closely with the RWM Quality Manager to ensure processes comply with the RWM Quality Management System
You will have strong communication and interpersonal skills that will enable you to successfully influence and respectfully challenge colleagues in relation to upholding document and change control standards. Leadership, team working, influencing and motivational skills are required, together with the ability to communicate at all levels of the organisation.
Essential skills
Skills and Experience:
- Proven experience of leading and delivering document management systems and associated processes.
- Familiar with large scale capital infrastructure projects or similar highly regulated environments.
- Experienced with leading change, with the ability to work in an environment undergoing significant transformation.
- Demonstrate a proven ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
- Ability to manage and build relationship with diverse stakeholders.
- Flexible, proactive and with the interpersonal skills and ability to drive change within the organisation, working with stakeholders to understand and serve their document management needs.
- You will have a pragmatic, problem-solving approach to resolving key issues.
About RWM:
RWM’s vision as an organisation is to create a safer future by managing radioactive waste effectively, to protect people and the environment, collaborating with experts on multi-million-pound research programmes and radioactive waste producers to find ways to package it that are suitable for disposal in a Geological Disposal Facility.
Clare O'Brien
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